IT Policy: Purchasing Your College-Issued Laptop
Purpose:
To outline the process and conditions under which departing faculty, or staff may purchase their college-issued laptops.
1. Eligibility
- Individuals who are permanently leaving college (e.g., graduation, resignation, retirement) may be eligible to purchase their assigned laptop.
- Temporary leaves (e.g., sabbaticals, internships, or leaves of absence) do not qualify for this policy.
- Older equipment that is out of warranty can be purchased by employees based on the discretion of the IT Director.
2. Device Eligibility
- Only laptops that are at least 2 years old and no longer required for institutional use may be offered for purchase.
- Devices must be in working condition and free of major hardware issues.
3. Purchase Process
Request Submission: Submit a formal request to the IT department at least 14 days prior to your departure.
Device Evaluation: IT will assess the laptop’s condition and determine eligibility.
Pricing: The purchase price will be based on:
Age of the device
Market depreciation
Condition of the hardware
Software licensing restrictions
Approval: Final approval will be granted by the IT Director or designated authority.
Payment must be made in full before the device is released.
4. Data & Software Handling
- All college-owned software and licensed applications will be removed prior to transfer.
- The device will be wiped and restored to factory settings, excluding institutionally licensed software which will be removed.
- Users are responsible for backing up any personal data before the handover.
5. Exceptions & Special Cases
- Exceptions may be made for faculty conducting ongoing research or projects with institutional benefit.
- Special pricing or waivers may apply in cases of financial hardship or for long-serving staff.
6. Final Notes
- The college reserves the right to deny any purchase requests.
- This policy is subject to change based on institutional needs and inventory management.