HUC provides employees with 2 TB of OneDrive for Business storage through their HUC Microsoft 365 account. For HUC work, always use your HUC-provided OneDrive for Business, SharePoint, or Teams storage, not a personal cloud-storage account.


Where should I save my file?


Is the file primarily for you?
→ Use your HUC OneDrive for Business

Your HUC OneDrive for Business provides 2 TB of storage allocated by HUC and is the recommended location for your individual work files, drafts, notes, documents, and other files you primarily manage yourself.


Do not confuse this with a personal OneDrive account. Make sure you are signed in with your HUC Microsoft 365 account when saving HUC files


Does the file belong to a department, committee, project, or team?
→ Use SharePoint or Microsoft Teams

Files that belong to the institution rather than one individual should be stored in the appropriate HUC SharePoint or Teams location.


Examples include:

  • Department procedures and documentation
  • Shared spreadsheets
  • Committee documents
  • Project files
  • Forms and templates
  • Files multiple employees regularly use
  • Documents that need to remain available if an employee changes positions or leaves HUC


Do you need to temporarily share a work file?
→ Use HUC OneDrive for Business

Avoid emailing multiple copies of a document when possible. Store the file in the appropriate HUC Microsoft 365 location and share access to it.

Before sharing outside HUC, verify that the recipient and sharing permissions are correct.

Does the file contain sensitive or confidential information?
→ Use an HUC-approved protected storage location or secure workflow

Sensitive information may include:

  • Social Security numbers
  • Banking or financial information
  • Tax or payroll information
  • Credit card information
  • FERPA-protected student information
  • Other confidential personal or institutional records

Do not use personal cloud storage or personal email to store or transfer sensitive HUC information.

If you are unsure where sensitive information should be stored or how it should be shared, contact the HUC IT Helpdesk at techsupport@huc.edu before sending or sharing it.

Do not use personal cloud storage for HUC files

HUC institutional files should not be stored in personal accounts such as:

  • Personal OneDrive
  • Personal Google Drive
  • Personal Dropbox
  • Personal Gmail
  • Other personal or unapproved cloud-storage services

Use the storage provided through your HUC Microsoft 365 account.

Quick Guide

My individual work files → HUC OneDrive for Business (2 TB)
Department or team files → HUC SharePoint or Teams
Files coworkers collaborate on regularly → SharePoint or Teams
Temporary work-file sharing → HUC OneDrive for Business, SharePoint, or Teams
Sensitive information → HUC-Sensitivity Labels on OneDrive or Sharepoint Sites

Personal OneDrive, Dropbox, Google Drive, Gmail, etc. → Do not use for HUC institutional files

Not sure?

If you're unsure whether a file belongs in OneDrive for Business, SharePoint, Teams, or another HUC system, contact techsupport@huc.edu before storing or sharing it.